Posted by on Aug 5, 2015 in Minutes | Comments Off on Minutes: July 1, 2015

Waikoloa Canoe Club

Board of Directors Meeting Minutes

The meeting convened at 6:08 PM on July 1, 2015, at Hawaiian Dream Properties office in Waikoloa Village.

Secretary in attendance and recorder of minutes: Kyle Combes

Board members present: Harold van Doren (via phone), Jim Albone, Lisa Legler, Kyle Combes, Mike Bernstone, Mike Chinquee

Board members absent: Chris Nilsen, Ted Cassinelli

Head coach Daniel Legler present.

Members in attendance: Jennifer Bolstad, Steve Columbo

Treasurer Mike Bernstone opened the meeting.

Previous meeting minutes

  • Remove Daniel’s name from under list of board members.
  • Mike CQ motions to accept with amendment. Seconded, unanimous approval.

Treasurer’s Report (Mike Bernstone)

  • Lisa motions to accept. Mike CQ 2nds. Unanimous approval.

Coach’s Report (Daniel)

  • Two crews qualified (2nd or tied for first) for States
  • Ohana consistently running two canoes
  • Wants to pull 20 lanes for Auntie Miley’s

MOKU Report (Lisa)

  • Discussion on fireworks, etc
  • Mike CQ & Lisa asked to be official timers for race
  • New system will be used with mobile app for checking race status

Equipment Report (Daniel)

  • Trailer
    • Will get new new hitch online
    • Registration renewed
  • Display case
    • Guy will build a new one
  • Koa canoe (Kama O Kalani)
    • Daniel has been epoxying every weekend, holding well
    • Some portions of canoe worn down to ~3/8” thick, weighed in at 411 lb
    • Repairs estimated at $20-35k
    • Daniel thinks repairs should be a priority

Facebook Status

  • Chris started a little, no real work done yet
  • Jenn noted that she has never received an email from Ted

Website Status (Kyle)

  • Have access to hosting
  • Still working on transferring domain name – current owner lost access to account

Rashguards (Daniel)

  • Orders for hats in, should get within a couple weeks

Fundraiser Status (Jim)

  • $300 from paddle for Hilton, $100 from private funeral

Training and Certification for Beach Directors (Daniel)

  • On last draft

Koa Inventory (Daniel)

  • Nothing yet

Great Waikoloa Canoe Race (Daniel)

  • Coming together very nicely
  • Will be run to/from Kawaihae
  • Will have beer garden (Lava Lava)
  • Mike B will see if we had set up credit card processing (possibly through Quicken) in years past, potentially use for online registration
  • Still need to get security for parking

Paddle Orders (Mike CQ)

  • Lisa wants a 46”, 47”, 48” steering blade & 46” paddle
  • Mike CQ motions to buy three steering blades and two paddles and glass for up to $500. Lisa 2nds, unanimous approval.

Miloli`i Donation

  • Jim makes a motion to take the $300 from the Hilton, match it, and donate it to Miloliʻi (total of $600). Kyle 2nds, unanimous approval.

Bylaws

  • Discussed first half of preliminary report

New Business

  • Jenn would like to have a remembrance gathering on July 12th for Chris Pratt.

Next meeting scheduled for August 5th, 2015, location TBD.

Meeting adjourned 7:29pm.