Posted by on Jan 10, 2016 in Minutes | Comments Off on Minutes: December 2, 2015

Waikoloa Canoe Club

Board of Directors Meeting Minutes

The meeting convened at 6:01 PM on December 2, 2015, at the Waikoloa Village Association conference room.

Secretary in attendance and recorder of minutes: Kyle Combes

Board members present: Harold van Doren, Ted Cassinelli, Mike Bernstone, Kyle Combes, Jim Albone, Lisa Legler, Mike Chinquee

Board members absent: none.

Head coach Daniel Legler present.

Members in attendance: Guy Davis, Ruth van Doren, Bob Risley, Aron Risley

President Harold van Doren opened the meeting.

Previous meeting minutes

  • Ted motions to approve minutes with amendments. Five in favor, one abstention. Motion passed.

Treasurer’s Report (Mike Bernstone)

  • Paid MOKU/HCRA fees & insurance
  • Lisa motions to accept treasurer’s report. Unanimous approval.

Coach’s Report (Daniel)

  • No report

MOKU Report (Lisa)

  • All MOKU race rule changes passed
  • Strip koa canoes did not pass (voted down 10:4)
  • Received HCRA race rules ballot
  • Ted motions to cover any remaining airfare for Lisa to attend the HCRA annual meeting in Oahu. Unanimous approval.

Equipment Report (Daniel)

  • Two boats in currently being repaired by Tiger. All canoes should be finished by January.
  • Amas being repaired; Iakos repaired.
  • Paddles being repaired – Guy leading effort
  • Buoys fixed

Facebook Status

  • Daniel will manage for the rest of the year. Kyle will send login credentials.

Fundraiser Status (Jim)

  • Nothing

Bylaws (Ted)

  • Don’t have time to approve this year.

Coach Selection Procedure (Harold)

  • January motion was to approve Daniel with two-year commitment from Daniel. The 2016 board will still have the final say in whether or not he is coach next year.

Tiebreaker Policy

  • Lisa motions to handle any tie at the next annual club meeting with a vote among the three newly elected board members who received the highest number of votes. Five in favor, one abstention. Motion passed.

Canoe Availability

  • Mike CQ makes motion for all six man fiberglass canoes be rigged and ready for use.
    • Lisa: Put Bradley Lightning at bottom of pile to discourage use.
    • Vote: 2 in favor, 5 opposed. Motion defeated.
  • Tahitian will be brought down and stored next to fiberglass canoes while the other canoes are in for repairs.

Assistance in Covering Chris Nilsen’s Unexpected Medical Expenses

  • Jim motions to ratify decision made via email to donate $500 to the family of Chris Nilsen to help cover medical expenses. Unanimous approval.

Buying or Selling Canoes

  • No motions

Annual Meeting Agenda (Harold)

  • Will follow last year’s agenda

Next meeting date will be set by the new board.

Meeting adjourned 7:33 PM.