Posted by on Sep 9, 2015 in Minutes | Comments Off on Minutes: August 5, 2015

Waikoloa Canoe Club

Board of Directors Meeting Minutes

NOTE: These minutes were amended to correct mentions of “Johnny Pukea” to “Bobby Pukea.”

The meeting convened at 6:01 PM on August 5, 2015, at Hawaiian Dream Properties office in Waikoloa Village.

Secretary in attendance and recorder of minutes: Kyle Combes

Board members present: Harold van Doren (via phone), Jim Albone, Lisa Legler, Kyle Combes, Mike Bernstone, Mike Chinquee, Ted Cassinelli

Board members absent: Chris Nilsen

Head coach Daniel Legler present.

Members in attendance: Guy Davis, Marcie Davis, Sarah Balanger, Hiʻilei Aldridge

Vice President Ted Cassinelli opened the meeting.

Previous meeting minutes

  • Mike B. motions to accept minutes. Mike CQ 2nds; unanimous approval.

Treasurer’s Report (Mike B.)

  • Finally received $1000 from Ironman, got $300 from Hilton, waiting on SAP
  • Inventory hadn’t been kept track of; cleared balance sheet, starting fresh

Coach’s Report (Daniel)

  • Regatta season over. 4 crews qualified for States
  • Scored 27 points at States
  • Going to hold kapuna practice evenings Tuesday/Thursday mornings at 7:30am

MOKU Report (Lisa)

  • Everything centered around States, done

Equipment Report (Daniel)

  • Kama O Kalani
    • Bill Rosehill never responded
    • Ray Bumatay wants $40,000 to redo entire canoe, willing to take $10,000 off, pay over 2 years
    • Went over boat with Bobby Pukea, agrees with what Daniel has said on repairs; would take 2 seasons for him to repair
      • Will ask for quote
    • Bobby said canoe should be stored upside-down, take out and flip monthly

Facebook (Chris)

  • Not here

Website (Kyle)

  • Still working on gaining control over domain name
  • Secured access to Square account, working on PayPal

Rashguards (Daniel)

  • Arrived, need to pick them up
  • Cost for club to purchase: $13.50/rashguard, $11/hat

Fundraiser Status (Jim)

  • Nothing

Training and Certification for Beach Directors (Daniel)

  • Everyone trained
  • Need more beach directors

Koa Inventory Verification (Daniel)

  • Hasn’t had an opportunity to talk to Bill Rosehill, been talking about other things

Great Waikoloa Canoe Race (Daniel)

  • Band, food secured; need servers
  • 2-day event; OC-1s on day 2
  • Has required permits, shouldn’t have any issues with Army on beach
  • Lisa wants to get 2 porta-potties for women (only two working stalls)
  • Need people to manage parking

Paddle Order Status (Mike CQ)

  • Paddles finished, shipping soon

Financial Support for Extended Racing Programs (Off-Island LD Races)

  • Tabled until next meeting

Renting Canoes for State’s

  • Lisa motions to reaffirm unanimous decision via email to spend $400 to rent two canoes for State’s women’s race crews. Mike CQ 2nds; unanimous approval.

Family Paddle Day (Lisa)

  • Would like to turn Saturdays (after racing season) into family day where keiki and adults paddle together
  • Will try in November

Bylaws

  • Reviewed previous discussion points, finished discussing points 1-9 out of 17

Next meeting scheduled for Tuesday, September 8, 2015 at 6:00 PM at Hawaiian Dream Properties.

Meeting adjourned 7:50 PM.